Public Computer Print Print Management
Print cost recovery sets limits on the number of pages patrons can print. This reduces paper and toner waste. Print charges can be assessed for printing services based on your criteria.
Payments
Patrons can deposit monies to their account prior to printing and each print job can be deducted from their existing account balance.
Staff Admin
Staff can delete any print jobs before they are printed. Patrons can deposit monies to their account prior to printing and each print job can
be deducted from their existing account balance. Coin and credit card hardware is also available.
Features
- Limit number of print jobs
- Disable printing when money is owed
- Patron confirms and accepts print charges for each print job prior to printing
- Supports an unlimited number of print queues
- Automatically enforces printing limits
- Supports different charge amounts based on printer type
- Staff can override all pending print jobs and charges
Benefits
- All printers monitored and controlled
- Paper and printer toner waste is minimized
- Automates patron print charges and payments
- Provides patron printer usage statistics and audit reports
File Formats
CYBRARIAN® AirPrinter™ Wi-Fi Print Management supports a variety of file formats for printing, ensuring that users can print most of the common document types. The supported formats include .jpg, .bmp, .xls, .xlsx, .doc, .docx, .ppt, .pptx, .txt, and .pdf, which covers most image files, Microsoft Office documents, text files, and PDFs. This range of supported file types caters to the needs of most users, whether they are printing text documents, spreadsheets, presentations, or images.
Scalability
Assessing the scalability of a print management solution is a critical step in ensuring that it can accommodate the evolving needs of an organization. Scalability refers to the system's ability to handle growth, both in terms of increased workload and the potential expansion of organizational structure or services. To evaluate this, one should consider several factors:
Hardware Flexibility
The solution should support a range of devices, from printers to scanners, and offer modular components that can be upgraded as needs change without replacing entire devices.
Software Adaptability
Look for cloud-based platforms that can scale resources on demand and integrate with other business applications. Flexible licensing models that allow for adding or removing users as needed can also indicate a scalable solution.
Workflow Automation
Features that streamline processes and reduce manual intervention can help maintain consistent output, even during periods of high demand.
Remote Management
The ability to monitor and manage devices remotely can ensure optimal performance and quick adaptation to changing needs.
User and Device Management
A scalable solution should offer centralized management of users and devices, allowing for easy adjustments as the organization grows.
Security Features
As the system scales, security protocols must be able to scale with it, maintaining the integrity and protection of sensitive data.
Reporting and Analytics
Robust reporting tools can provide insights into usage patterns and help predict future needs, which is essential for scalability.
Integration Capabilities
The system should easily integrate with existing IT infrastructure and adapt to new technologies.
Customer Support and Training
As the organization grows, the solution provider should offer support and training to accommodate new users and devices.
Cost-Effectiveness
A scalable solution should be cost-effective, not only at the current level of operations but also as the organization grows.
Schedule a Webinar
By carefully considering all of these factors, organizations can select a print management solution that will serve them well into the future, adapting to increased demands without requiring a complete overhaul of the system. For more detailed information to assess the scalability of CYBRARIAN® managed print services, schedule a webinar for insights into benefits, implementation best practices, and critical considerations for selecting the right provider. CYBRARIAN® resources can be invaluable in making an informed decision that supports the long-term success and growth of an organization.